Assistant to Producer and Director

Skydance Animation is seeking an Assistant to support the Director and Producer of a feature film. The ideal candidate is a proactive team-player, highly organized, with previous administrative experience. They will have the ability to handle multiple tasks simultaneously with appropriate urgency for quick turnaround, and a desire to learn and grow within the animation production pipeline!

Responsibilities

• Manage calendar of the Directors and Producer, assist in navigation of daily schedule, needs, and identify priorities
• Maintain consistent awareness of production timeline, statuses, deadlines
• Coordinate meetings and communicate priorities with team members, studio, and external contacts
• Arrange physical and/or virtual conference details, issue meeting invitations, coordinate agendas and materials
• Maintenance of databases and spreadsheet tracking, filing, assembly of presentation materials
• Screen and respond to incoming calls and correspondence
• Attend meetings and note-take, timely distribution to appropriate parties following
• Research tasks and assembly of materials as needed
• Timely collection and distribution of crew timesheets to production finance
• Track and submit invoices and expense reports
• Arrange detailed travel plans and itineraries, compile travel documentation
• Note taking as needed
• Other ad hoc duties as needed

Requirements

• At least 1-year as assistant or PA within entertainment; experience at animation studio a plus; agency experience a plus
• Desire to grow within animation production
• Proficient with MS Office & Google Suites, Photoshop & Keynote a plus
• Excellent problem-solving skills, attention to detail and follow-through
• Ability to handle multiple tasks simultaneously, prioritize workload, and meet deadlines under pressure
• Excellent written, verbal, and interpersonal skills with ability to professionally interface with team, studio at large, Executives, and external contacts
• High level of integrity and discretion with confidential information
• Knowledge of creative, production, post-production processes and related workflows a plus