Outsource Coordinator - Intern

We are looking for an enthusiastic Outsource Coordinator Intern to join our dynamic production team. This role is ideal for someone who is detail-oriented, organized, and passionate about the VFX and post-production process. You’ll assist in managing communication, tracking deliveries, and coordinating with external vendors to ensure smooth workflow and timely project completion.

Key Responsibilities

• Coordinate between internal production teams and external vendors for project deliverables.
• Maintain and update delivery trackers, reports, and schedules regularly.
• Support the Outsource Supervisor in monitoring progress, following up on pending submissions, and maintaining communication records.
• Assist in quality check coordination and ensure all incoming and outgoing files meet project standards.
• Help prepare and organize reference materials, file transfers, and documentation.
• Provide administrative and logistical support to ensure timely delivery of assets and shots.

Requirements

• Pursuing or completed a Bachelor’s degree in Visual Communication, Animation, Media, Production Management, or a related field.
• Strong communication, coordination, and follow-up skills.
• Basic understanding of VFX or animation workflows is a plus.
• Proficiency in MS Excel / Google Sheets and familiarity with project-tracking tools like ShotGrid, Trello, or Airtable.
• Organized, proactive, and able to handle multiple tasks under tight deadlines.
• Willingness to learn and adapt to a fast-paced production environment.

Benefits

At PhantomFX, you’ll gain hands-on experience working on international VFX projects and learn how global production pipelines operate. This internship offers an excellent opportunity to grow within a collaborative and creative environment.