VFX Coordinator

VFX/Asset Department Coordinator (m|f|d) - Berlin - Fulltime/Onsite

This position is on-site in our Berlin studio, and start date is asap

Your tasks:

• Work closely with Producers, Leads, and Supervisors to manage schedules and workflows across departments, ensuring internal and external deadlines are met
• Organize and support dailies, Cinesync sessions, rounds, and meetings – including note-taking and follow-up with artists and leads
• Track and manage client feedback and internal notes, ensuring updates are clearly communicated and logged in the production database daily
• Support timely and accurate delivery of temp and final shots, in collaboration with the editorial team and client-side contacts
• Maintain clear, proactive communication with artists, supervisors, and other departments, escalating potential issues early
• Manage incoming and outgoing client reference material and VFX plates
• Help prioritize render farm usage and oversee data flow for smooth operations
• Collaborate with support departments (IT, Editorial, etc.) to manage resources and resolve bottlenecks
• Help create a positive team culture by being solution-oriented and fostering collaboration

Ideally you will have:

• Solid understanding of visual effects production workflows and terminology
• Excellent organizational, time-management, and multitasking skills
• Clear and professional communicator – both in person and via email or production tools
• Calm under pressure and capable of juggling shifting priorities and tight deadlines
• Positive and proactive attitude – you help maintain a great team dynamic
• Fluent in English, German is a plus
• Experience with production tools such as Excel, FileMaker, Shotgun, or DaVinci Resolve is a plus

We look forward to hearing from you!