HR Assistant
What we’re up to at Untold
We are a creative community - a team of world-class talent, visionary clients, and an exciting future ahead. As a studio, our people and culture are at the core of everything we do. Our purpose is simple: to create outstanding content that captivates audiences, while enjoying every step of the journey.
The Role
As the HR Assistant you’ll be excited by the challenge of being part of a studio that has people at the heart of everything we do. You are passionate about playing a role in making Untold Studios a great place to work. This is a detail-oriented, service-focused role supporting the People team and helping create the conditions that enable our team to do the best work of their careers. We love people who are highly motivated, solutions-driven, and thrive when working as part of a close-knit creative team. We are looking with someone who has prior HR experience within California.
We are committed to supporting your ongoing development and will work closely with you to establish a personal progression plan. You are never on your own.
Your Responsibilities
- Supporting recruitment by preparing offer letters, coordinating onboarding documentation, verifying I-9 employment eligibility, and assisting with new hire onboarding.
- Acting as a point of contact for new employees during their onboarding process to welcome them and answer any questions they may have.
- Supporting managers with scheduling meetings, coordinating introductory meetings, and assisting with HR communications through our HR platform.
- Assisting with maintenance of employee information in the HR system, including PTO tracking, sick leave, onboarding, and offboarding documentation.
- Organizing and maintaining personnel files and ensuring employee records are accurate and compliant with U.S. and California employment regulations.
- Supporting the onboarding and administration of temporary, freelance, and project-based employees, ensuring appropriate documentation, agreements, and onboarding steps are completed prior to work commencing.
- Assisting with freelancer and production staffing coordination, including tracking start and end dates, supporting extensions, and ensuring documentation is completed before work begins.
- Assisting employees with general questions regarding benefits, policies, and HR processes.
- Working with the HR Team to ensure company policies remain current and compliant with U.S. and California employment laws.
- Preparing HR reports and headcount information as required.
- Processing incoming HR mail, actioning routine items appropriately and escalating time-sensitive or action-required matters to the HR Manager/Head of People
- Supporting the administration and execution of learning and development initiatives and People programs.