Executive Assistant, Adventures & Expeditions
Adventures by Disney and National Geographic Expeditions offer immersive, guided travel experiences for families, friends, individuals, and couples to explore the world’s greatest destinations. Adventures by Disney, spanning two decades, offers over 40 guided-group adventures, including land and river cruises with Disney-trained Adventure Guides ensuring hassle-free, immersive vacations. National Geographic Expeditions, with a 135-year legacy, provides global access through Signature Land, Expedition Cruise, River Cruise, or Private Jet options, supporting the National Geographic Society's exploration, research, and education efforts.
As an Executive Assistant within Adventure & Expeditions, you will play a vital role in supporting senior leaders and helping drive the success of a dynamic, guest-focused business. In this role, you will navigate a fast-paced environment, manage competing priorities, and build strong partnerships across The Walt Disney Company. Success requires exceptional judgment, discretion, and the ability to leverage relationships and resources across the enterprise to anticipate needs, remove obstacles, and keep priorities moving forward. As a highly visible representative of Adventure & Expeditions, you will bring professionalism, adaptability, and a positive attitude to every interaction. Your ability to foster collaboration, build trusted relationships, and support leaders with integrity and excellence will be critical to the success of both the executive office and the broader Adventure & Expeditions team.
The Executive Assistant for Adventures & Expeditions will report to the Director, Owned & Operated and sits in Celebration, FL.
\*This is an on-site role based in Celebration, FL.
Responsibilities:
Manage complex executive calendars, coordinating meetings across multiple time zones and stakeholder groups while proactively resolving scheduling conflicts.
Coordinate travel arrangements, itineraries, and expense reporting in compliance with company policies and procedures.
Provide proactive, organized, and efficient support by anticipating leader needs, exercising sound judgment, and identifying effective solutions.
Plan and facilitate meetings, including conference room scheduling, video conferencing, catering, and related logistics.
Draft, edit, and prepare executive communications, presentations, announcements, talking points, correspondence, and other business materials.
Support onboarding activities for new employees, helping ensure a seamless transition into the organization.
Plan and execute high-profile events and programs, including leadership summits, quality events, and town halls.
Generate reports, create spreadsheets, maintain records, and support business initiatives.
Support the broader Adventure & Expeditions team by ordering supplies and providing administrative assistance.
Build and maintain strong working relationships across the organization.
Perform other duties and projects as assigned.
Required Qualifications:
5+ years of administrative experience supporting leaders and executives in a dynamic environment.
Exceptional written, verbal, and interpersonal communication skills.
Highly organized, detail-oriented, and ability to manage multiple priorities.
Demonstrated ability to exercise sound judgment and handle confidential information.
Proven experience in executive support and office operations.
Ability to work independently and solve problems.
Strong proficiency with office technology and Microsoft Office applications.
Preferred Qualifications:
Knowledge of the travel or hospitality industry.
Experience with complex organizations.