Reporting to the Chief Financial Officer (CFO), the Head of Facilities and Real Estate ensures the smooth operation, quality and ongoing improvement of Rodeo FX’s spaces. This new role combines team leadership, a hands-on presence, landlord relations and the delivery of workplace improvement projects.
Responsible for the three Montréal sites, this person ensures that spaces are welcoming, functional, safe and well maintained. They anticipate needs, identify opportunities for improvement and coordinate work with their team and service providers. They pay particular attention to the appearance and use of spaces, as well as the quality of service provided to teams.
Working with leadership, they turn ideas and needs into concrete proposals, then deliver projects that meet budget, timeline and quality expectations. They also support studios outside Montréal with their specific projects and facilities needs, and help oversee the group’s real estate portfolio with support from the CFO.
Main Responsibilities
Facilities Management and Workplace Quality
- Ensure the smooth operation, maintenance, cleanliness, organization, presentation and safety of the three Montréal sites.
- Conduct regular walkthroughs, identify issues and opportunities for improvement, and follow through until issues are resolved and improvements are completed.
- Coordinate preventive maintenance and repairs with the team, landlords and relevant service providers.
- Select and manage service providers, set clear expectations and verify service quality.
- Coordinate the response to incidents and emergencies, and support business continuity.
- Ensure compliance with applicable facilities requirements in collaboration with relevant functions and specialists.
- Take a hands-on role in facilities work and space setup when needed.
Workplace Design, Projects and Space Planning
- Gather team requirements and propose solutions to improve the functionality, use and quality of spaces.
- Translate leadership’s ideas into options and implementation plans that outline costs, milestones and timelines.
- Lead fit-out, renovation and relocation projects from initial requirements through completion.
- Obtain, compare and critically assess quotes; coordinate contractors, designers, architects and other partners.
- Monitor construction progress, budgets, timelines, permits and the quality of deliverables.
- Work with Technology teams and relevant departments to plan work and minimize disruption.
- Keep floor plans, seating assignments and occupancy data up to date, including in OfficeSpace.
Leadership and Operational Planning
- Lead and develop the team responsible for facilities and operational support in Montréal.
- Organize work, clarify responsibilities, and establish priorities, service standards and follow-up processes.
- Adjust resources to meet day-to-day needs and project requirements.
- Work with hospitality and food services leads to coordinate shared needs.
- Foster a collaborative, responsive and solution-oriented approach.
Communication and Budget Management
- Proactively update leadership on the condition of facilities, project status, issues and decisions required.
- Provide structured weekly updates covering priorities, actions, costs and timelines.
- Communicate planned work, relocations and space changes in advance, including their impacts and schedules.
- Maintain reliable, accessible information about spaces and projects, including on the intranet.
- Prepare facilities and project budgets with the CFO and monitor spending against them.
Support for Other Studios and Real Estate Oversight
- Support leaders at other studios with facilities issues and workplace improvement projects.
- Help establish common standards for quality, maintenance and space management.
- Maintain an overview of real estate needs, lease expiry dates and related commitments.
- Prepare information and recommendations to support real estate decisions, and assist with landlord discussions with support from the CFO.